As of June 1, 2025, all data concerning employees’ labor activity will be stored in a newly developed electronic register by the National Revenue Agency (NRA) – the so-called Employment Register.

Data for the new register may also be submitted via the public API service.

A draft amendment to the Ordinance on Entry into the Employment Register has been created, which provides for:

• the submission of electronic employment records by employers, including using a Personal Identification Code (PIC) from the NRA;

• the possibility to correct and delete data submitted before June 1 through the notification under Article 62, Para 5 of the Labour Code.

Who will have access to the data in the new register and to what extent? How will work experience be verified after June 1?

More information and answers to these and other questions are presented in the exposition below.

As of June 1, 2025, a completely new electronic register is expected to become fully operational, consolidating data related to employees’ labor activity – namely, the so-called Employment Register.The purpose of its creation is to enhance security, increase transparency in employment relationships and reduce the administrative burden on both parties.

The new register will be established and maintained by the National Revenue Agency (NRA). It will contain so-called unified electronic employment records for all employees and these records will serve as their electronic labor books.

This means that, as of June 1, 2025, employers will no longer:

• submit the notification under Article 62, Paragraph 5 of the Labour Code to the current register of employment contracts;
• make entries in employees’ labor books for events occurring after June 1, 2025.

Instead, all employment related data – including hiring, changes and termination of employment relationship – will be submitted via so-called “electronic employment records” to the new Employment Register and will be stored solely and exclusively there.

It is envisaged that the initial data in the Employment Register will be entered by the NRA based on the current register of employment contracts. A draft amendment to the Ordinance on Entry into the Employment Register provides mechanisms for logically linking the data submitted in previous periods with the data to be submitted after June 1, 2025.
The creation of a technical solution allowing the correction and deletion of information submitted up to June 1, 2025, through the Notification under Article 62, Paragraph 5 of the Labour Code, is also foreseen. This amendment is subject to approval by the Council of Ministers.

Who will have access to the data in the new register, and to what extent?

Employers will have access not only to the electronic employment records they themselves have submitted for their employees but also to data submitted for these individuals by their previous employers – with the exception of information regarding the amount of their salaries and compensation.

Every individual (as well as their parents/guardians/custodians when the person is under 18 years old) will have full access to their own unified electronic employment record, as well as to the so-called “access history” – this will include information about the employer, public authority or third party that accessed their personal data in the Register.

How will access to the data be granted?

After June 1, access to employment data in the new register will be possible via:

• the NRA’s electronic services portal – using a Personal Identification Code (PIC) from the NRA or a Qualified Electronic Signature (QES);

• a paper copy or to an electronic address specified by the individual, based on a standardized request submitted to the territorial offices of the NRA.

This means that employees will need to possess a Personal Identification Code from the NRA or a Qualified Electronic Signature in order to access their electronic employment record after June 1 and to be able to make electronic inquiries within it.

How will electronic employment records be submitted?

Data in the new register will be able to be submitted via an electronic employment record by:

• any employer or a person authorized by them;
• the appointing authority or an official designated by them – for civil servants;
• an official from the Executive Agency “General Labour Inspectorate”.

There are two possible submission methods:

• using a Qualified Electronic Signature via the electronic services portal of the NRA; or
• on an electronic storage accompanied by a cover letter.

One of the proposed amendments to the Ordinance on Entry into the Employment Register, which is yet to be reviewed, is the possibility for employers to submit electronic employment records using a Personal Identification Code (PIC) issued by the NRA.

• There is confirmation from the NRA that the creation of the new register will include a technical capability for submitting data via the public Application Programming Interface (API), as it is currently possible for submition of data with the Notification under Article 62, Para 5 of the Labour Code.

How will work experience be verified after June 1, 2025?

Employment-related events that occur after June 1, 2025, will be verifiable solely through the data recorded in the Employment Register, as they will no longer be entered in paper labor books. Consequently, work experience acquired after this date will only be proven with an extract from the Employment Register.

Still, the paper labor book will continue to serve as an official certifying document for circumstances related to the employee’s work activities that have been recorded in it. Therefore, it will retain its evidentiary value even after June 1, 2025, for verifying data from previous periods not available in the electronic register.

We are closely monitoring all developments on this topic and will keep you informed.