Accurate and compliant business trip administration process for you and your employer
Legally compliant templates you need for every business trip
Automated process of generating business trip orders
The Sb b-trips platform will generate your travel order quickly and easily, with just a few clicks! It will guide you to fill-in all the information that is required for a legally compliant business trip order.
Use the form from the link below, completely free and available to everyone. Just follow the next 4 steps below:
- Go to b-trips.sb-bg.com
- Fill out the form (all fields in the form are mandatory)
- The order is sent to the specified e-mail
- You will also receive additional information on what steps to follow, as well as a set of documents to use according to the internal rules of the company you work for
Sb b-trips GUIDE
Here is what you need to know in brief
You might be an experienced business traveller who will not need these instructions, but if you’re about to go on your first business trip, have a look on some key insights.
You need a signed business trip order before departure, you will need to fill-in a report after the completion of your business trip and to provide all necessary documents for accounting purposes.
You will need to keep the tickets in case of travelling with public transport or to request an invoice on your company UIC when using a car (check in FAQ for the differences between using a company car or a personal car). In case you use an airplane, the person who has booked and paid the tickets needs to keep the invoice.
The minimum daily allowance for business trips with overnight stay is 40 BGN. If you are traveling abroad, you should keep in mind that the amount of the travel allowances in each country has a different value. You can find a list HERE.
Check your company policy for specifics! Align upfront with the your company policy what you’re allowed on having extra expenses for.
Frequently asked questions
A written order for a business trip shall be issued by the employer or an official authorized by the employer.
The employee must report on the work done and provide relevant documents within:
- 3 days of returning from the trip – for а business trip in the country
- 10 days of returning from the trip – for а business trip abroad
The duration of the business trip within the country shall be calculated in calendar days and shall include days for completing the tasks, travel days, weekends and public holidays.
a) In case the business trip is for a period longer than 30 calendar days OR
b) In case the employee is a pregnant woman, a woman in an advanced stage of in vitro treatment or a mother of a child up to three years of age
The travel allowance for fuel is equal to the value of the fuel consumed, based on consumption rates determined by the vehicle manufacturer for combined travel modes (urban and non-urban). If another person who is also on a business trip travels with the car owner, the travel allowance for fuel is due only to the car owner.
An invoice and receipt for the charged quantity of fuel, issued in the name of the company, along with a mileage report or travel books and technical specifications of the car showing the consumption rate.
The amount of the purchased ticket and additional fees incurred, such as checked-in luggage fees when traveling by plane are covered by the employer. The invoices for the respective purchases, should be issued in the name of the company. For air travel, submission of the ticket and boarding pass in both directions is required; for bus or train travel, submission of the ticket is necessary.
Travel allowance is not paid if free transportation is used, if the person is at the place of business trip for another reason, or due to their fault they delay their return after completing the official task.
Per diem allowance is not payable if the person is provided with free food all day during the business trip or if they become sick and are accommodated for treatment in a healthcare establishment.
The per diem allowance for a business trip when the person stays overnight at the place of the trip is BGN 40 per day, with the possibility of up to BGN 80 at the discretion of the sending party or as agreed in a collective agreement.
In case the person becomes sick during a business trip but does not stay in a healthcare establishment, they receive per diem allowance for the entire period during which their health prevents them from completing the assignment or returning to their permanent place of work. In this case the person shall present a sick leave certificate.
How are accommodation expenses reimbursed during a business trip and what documentation is required?
Accommodation expenses during a business trip are reimbursed based on the actual expenses incurred, including taxes and fees, with submission of an invoice and receipt issued in the name of the company.
No accommodation allowance is due if free-of-charge accommodation is used for a night spent at the place of assignment.
A per diem allowance in the amount of 35% of the per diem allowance for the respective country is paid if the stay is longer than 4 hours.
In case the person stays in multiple countries in one day, per diem allowance is paid for the country where the person stays for a longer period.
The company must insure the employee with a medical insurance for the duration of the business trip.
An additional written agreement between the employer and employee is needed. The agreement must specify various details such as employer and employee data, duration of the trip, remuneration and working conditions.
The A1 certificate determines the country where social security contributions shall be paid for the employee sent on a business trip within the EU.
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